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GUIDELINES FOR PRODUCING PUBLICATIONS
Cemetery
Books
In most cases a book should contain
all the cemeteries within a county. In cases of large counties, a
book may contain a specific portion of the county or may contain only a
large metropolitan cemetery. If the information given is not from actual
markers but from another source, such as an earlier survey, give a
complete description of the source used. When including data that is not
on the marker, enclose it in brackets.Individual markers should be
recorded in the order the markers are located, usually in order by row
number and marker number, not in alphabetical order. All
markers in each cemetery should be copied. Cemeteries should be arranged
in alphabetical order by name of cemetery. The location of each cemetery
should be included with directions by road mileage from the nearest major
intersection or other permanent landmark. A map of the county with
cemeteries marked would be very helpful. The index should include all
names (surname and given name) in all cemeteries combined. Maiden names
should be indexed when given. Reference should be to page, not to cemetery
number.
Example:
Marriages
Entry
should show principals, dates of license and marriage, other persons
involved (such as JP), and source. Record spelling of names exactly as
they appear in the document. Sources should be explained: if taken from
original records, please cite the source completely, such as "Marriage
Book B, 1861-1875, Probate Court, Carroll County Courthouse, Carrollton,
Georgia." Include book and page number for each marriage. The index should
contain full names of bride and groom and other persons (such as
ministers) which are included in the book.
Example:
Will
Abstracts
Abstracts should be thorough; eliminate
repetitive phrases, keeping bequests in original order and in original
language. Include all information, including witnesses, date of will, and
date of probate. Names in the abstract may be set in boldface type or
capitalized. Record spelling of names exactly as they appear in the
document. Explain source used for abstract - microfilm of bound volume,
original will found in loose estate papers, etc. Give complete directions
for locating source used. Index all names. Index may indicate principals
in documents by highlighting those numbers in some manner: John
Finster,2,24,95. Page 24 is where the will of John Finster will be
found, and he is mentioned in wills on pages 2 and 95. Indexes may
refer to numbered item rather than page, but must be so noted at beginning
of index and preferably in a header on each index page.
Example:
Deed
Abstracts
Abstract should include land
description; only repetitive phrases used to convey land should be
removed, with body of document kept in original order. Names in the
abstract may be set in boldface type or capitalized. Record spelling of
names exactly as they appear in the document. All names should be indexed,
and it is desirable to index geographic names also. Indexes may refer to
numbered item rather than page, but must be so noted at\ beginning of
index and preferably in a header on each index page. Indexes may indicate
principals in documents by highlighting those numbers in some
manner:William Golightly.1,25,102, 396. William Golightly bought
or sold the land on page 25; on the other pages he is named in some other
capacity.
