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GUIDELINES FOR PRODUCING PUBLICATIONS
Cemetery Books
In most cases a book should contain all the cemeteries within a county. In cases of large counties, a book may contain a specific portion of the county or may contain only a large metropolitan cemetery. If the information given is not from actual markers but from another source, such as an earlier survey, give a complete description of the source used. When including data that is not on the marker, enclose it in brackets.Individual markers should be recorded in the order the markers are located, usually in order by row number and marker number, not in alphabetical order. All markers in each cemetery should be copied. Cemeteries should be arranged in alphabetical order by name of cemetery. The location of each cemetery should be included with directions by road mileage from the nearest major intersection or other permanent landmark. A map of the county with cemeteries marked would be very helpful. The index should include all names (surname and given name) in all cemeteries combined. Maiden names should be indexed when given. Reference should be to page, not to cemetery number.
Example:
Marriages
Entry should show principals, dates of license and marriage, other persons involved (such as JP), and source. Record spelling of names exactly as they appear in the document. Sources should be explained: if taken from original records, please cite the source completely, such as "Marriage Book B, 1861-1875, Probate Court, Carroll County Courthouse, Carrollton, Georgia." Include book and page number for each marriage. The index should contain full names of bride and groom and other persons (such as ministers) which are included in the book.
Example:
Will Abstracts
Abstracts should be thorough; eliminate repetitive phrases, keeping bequests in original order and in original language. Include all information, including witnesses, date of will, and date of probate. Names in the abstract may be set in boldface type or capitalized. Record spelling of names exactly as they appear in the document. Explain source used for abstract - microfilm of bound volume, original will found in loose estate papers, etc. Give complete directions for locating source used. Index all names. Index may indicate principals in documents by highlighting those numbers in some manner: John Finster,2,24,95. Page 24 is where the will of John Finster will be found, and he is mentioned in wills on pages 2 and 95. Indexes may refer to numbered item rather than page, but must be so noted at beginning of index and preferably in a header on each index page.
Example:
Deed Abstracts
Abstract should include land description; only repetitive phrases used to convey land should be removed, with body of document kept in original order. Names in the abstract may be set in boldface type or capitalized. Record spelling of names exactly as they appear in the document. All names should be indexed, and it is desirable to index geographic names also. Indexes may refer to numbered item rather than page, but must be so noted at\ beginning of index and preferably in a header on each index page. Indexes may indicate principals in documents by highlighting those numbers in some manner:William Golightly.1,25,102, 396. William Golightly bought or sold the land on page 25; on the other pages he is named in some other capacity.
